Free Services
Proposal Professionally
equipped to manage your needs, we offer
services that allow you to allocate
resources efficiently while staying focused
on your core business. To request a
Free Services Proposal, please CLICK
HERE >
to email us.
In your email please provide a
description of the project and a contact phone number.
Free Cost
Analysis
Call or send us and email to arrange an analysis of your current
paper and digital document management processes.
To request a Document Scanning Services Cost
Analysis, please
CLICK HERE >
to email us.
In your email please provide a
description of the project and a contact phone number.
Our
Brochure To request our
Document Scanning Services brochure, please
CLICK HERE >
to email us. In your email please provide a
description of the project and a contact phone number.
Our Document Scanning Services and Offerings
Digital Documents, LLC is the leading document
conversion and indexing services
company. We provide Best Practice Outsourcing
Services for Document Scanning, enabling your
organization to successfully unlock the true value
of the information contained in its files, resulting
in increased productivity, performance and profits.
We are recognized experts in providing document scanning
services to support large scale, Mission Critical conversion services for projects that require quick
turnarounds and high quality deliverables.
Utilizing our
advanced technologies and processes, we can
provide your organization with the highest image quality and coded data available in the
industry today, enabling quick search and
accurate retrieval of each secure file. We
achieve this by tailoring our services to meet the
unique requirements of each project.
As detailed in the description of the stages below,
we take every measure to ensure consistency and
quality while minimizing variation by continually
improving our processes. This is a tenet of ISO
9000 and the Total Quality procedures to which we
strive to adhere, and the basis of our:
Ten Stage Document Scanning Services
Approach
Stage 1: Document Scanning Project
Requirements
In this stage, your organization’s project
requirements are defined utilizing the Project Tools. These requirements
become the basis of the tailored solution we will
develop to convert your files into Digital Assets.
In addition, as a courtesy service, we schedule a
time to process a set of sample documents for your
Team’s review.
Stage 2: Documents
Received
In this stage, we receive the project files and
perform an inventory process to log and label these
materials. These processes allow us to quickly
retrieve any materials you may need while your files
are in Our Care. Our goal is to serve your
information access needs, minimizing the impact of
this project on your business.
In this
stage, we tailor the Project Set-Up technical
requirements based on the project requirements
utilizing our
dDSpeedScan®
technologies. These requirements define the
tailored processes and quality procedures we utilize
to conduct each stage of your organization’s
project. Our rigorous approach to tailoring the
project specific technology requirements ensures the
levels of accuracy your Team demands.
In this stage, the files are converted into the
required file format and processed utilizing the
required
dDSpeedScan®
image enhancement
filters. If defined as a project requirement,
Optical Character Recognition (OCR) is performed to
enable word level search and retrieval. In
this task, each letter in an image is processed
utilizing our
dDOptimaOCR
In this stage, the files are named and coded to
enable search and retrieval and, if OCR
was performed, a secure word level search within and across
the digital files. To achieve the highest quality
coding results, we focus on naming and coding
accuracy and validation. We accomplish this by
leveraging our
In this stage, your organization’s digital files are
stored on Media/Posted/Hosted and a Project Status
Report is prepared. We pride ourselves on our
ability to provide the best possible deliverable in
the time required, and have designed each stage in
the conversion process with a focus on quality. As
detailed in the description of the stages above, we
take every measure to ensure consistency and quality
while minimizing variation by continually improving
our processes. This is a tenet of ISO 9000
and the Total Quality procedures to which we
strive to adhere.
Stage
10: Deliverable Sent / Files Returned or Recycled
In this stage, your digital documents are shipped
and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital
files, we can initiate our electronic file
destruction procedures, which permanently delete
your files from our systems. The technology we
utilize exceeds the U.S. Department of Defense’
secure file destruction requirements. This
“electronic file shredder” completely removes all
traces of your files and scrubs our hard drives to
ensure that no file can be restored by data recovery
utilities.
